HOA · condo · community association
Online HOA voting that actually holds up to scrutiny.
Replace the paper proxy, the awkward Saturday-morning meeting, and the spreadsheet recount with a verifiable, audit-ready ballot. Email + SMS verification, multi-question slates, public verification log per voter, and per-election pricing so a one-off bylaw amendment doesn't require an annual contract.
Why HOAs choose Ballotis
Voter list from your management software
CSV upload from QuickBooks, Buildium, AppFolio, or any system that exports an owner roster. Vote caps enforced one-per-household — no more "did Mr. Henderson submit twice?"
Email + SMS one-time-passwords
Two-factor verification at cast time. Defeats the most common HOA-vote complaint ("anyone could have just clicked the link in someone else's inbox").
Multi-question ballots
Board slate, bylaw amendments, budget approval, special assessments — all in one ballot, each tallied independently so a contested measure doesn't void the rest.
Public verification log
Per-voter receipt tokens. Owners can confirm their vote was counted without revealing their choice. Counsel can re-tally the whole chain end-to-end.
Audit-ready out of the box
Every cast ballot writes an immutable row with hashed voter id, timestamp, IP/device hashes, and chain position. Export the full audit as a PDF for the annual minutes packet.
Live quorum monitoring
Watch participation against your roster in real time. Send reminder emails to non-voters mid-window. Extend the window before close if you're short — the chain stays intact.
How it works
Step 1
Upload your voter list
CSV from your management software. One row per voting unit (per-share batching supported as a workaround until per-share weighting ships).
Step 2
Build the ballot
Drag-drop questions: board slate (single or multi-winner), bylaw yes/no, budget approval, ranked-choice for at-large seats. Pick the High-Integrity Election preset for SMS+email OTP defaults.
Step 3
Open + monitor + close
Voters get a magic link; cast ballots in 30 seconds. Watch quorum live. On close, export the audit log + tally PDF for your minutes — every cast row preserved on the public chain.
Frequently asked questions
Is online voting valid for an HOA election?
Most US states allow electronic voting for HOA matters when the association's governing documents (CC&Rs, bylaws) permit it — and many states have explicitly enabled it via the Common Interest Community Act or equivalent. The most-cited example is California (Civil Code §5105), which allows electronic voting starting January 1 2025 when the association adopts an electronic-secret-ballot rule. Always confirm with your association's counsel before switching from paper.
How do you handle proxy votes?
Ballotis supports two patterns. (1) Proxy-by-CSV: when you upload the voter list, mark the proxy holder as the voter — they cast on behalf of the absentee owner, and the system records the proxy linkage in the verification log. (2) Designated-proxy auth: the absentee owner signs in once and delegates their ballot to the proxy holder via a one-time link. The audit trail captures both flows.
What about weighted voting based on ownership share?
Equal-weight ballots (one vote per voter) ship today. Per-share weighting (e.g. 1 vote × percentage interest) is on the Ballotis roadmap for Q4 2026 — until then, associations that need share-weighted votes can run a parallel manual tally on the public verification log, or batch voters into pre-weighted blocks via the CSV upload (one row per share unit).
How do you reach quorum without an in-person meeting?
The voter list import is your roster. The producer dashboard shows live participation against your imported voter pool, so you can monitor quorum in real time, send reminder emails to non-voters mid-window, and extend the window before close if needed. Quorum thresholds are tracked manually — Ballotis doesn't auto-close at quorum because most state-specific rules require human ratification.
Can homeowners verify their vote was counted without revealing their choice?
Yes — when you enable end-to-end verifiable mode on the poll, every voter receives a per-vote receipt token at cast time. They can re-look-up that token on a public verification page to confirm their vote is still in the chain, without exposing how they voted. Independent observers (counsel, an election committee) can re-tally the entire chain and confirm the results match the announcement.
What happens when a vote is contested?
Every cast ballot writes an immutable row to the audit log with: hashed voter identifier, cast time, IP and device fingerprint hashes, and the ballot's chain position. On a contested election, the producer can export the full audit log as a PDF, walk it row-by-row with counsel, and (if enabled) re-tally from the public verification chain. We never delete or amend cast ballots after the close.
How much does it cost?
Per-election pricing — no annual contract required for one-off association votes. Tiers: Starter $49 (≤250 voters), Standard $149 (≤1,000), Pro $349 (≤2,500), Pro+ $649 (≤5,000). Larger associations and management companies running 4+ elections per year typically save with a Ballotis subscription ($39/mo Solo, $129/mo Team, $399/mo Org).
Do you support multi-question ballots (board slate + bylaw amendments + budget approval)?
Yes. A single ballot can mix Single Choice (one director seat), Multi Choice (multiple seats), Yes/No (bylaw amendment, budget ratification), and ranked-choice (when filling multiple at-large seats). Each question is voted independently; the verification log records each separately so a contested measure doesn't invalidate the entire ballot.
Compliance varies by state and by your association's governing documents. Confirm with your counsel before switching from paper. Ballotis is software, not legal advice.
Run your next HOA vote on Ballotis.
Free trial, no card required for the Starter tier. Per-election pricing means a one-off bylaw amendment never locks you into an annual contract.